Privacy Policy
Effective Date: 01/10/2026 Last Updated: 02/05/2026
Easus J Holdings LLC, doing business as HAIBRID Consulting (“HAIBRID Consulting,” “we,” “us,” or “our”), operates the website haibridconsulting.com (the “Site”). This Privacy Policy describes how we collect, use, disclose, and protect your information when you visit our Site, use our services, or interact with us.
By accessing or using our Site, you agree to this Privacy Policy. If you do not agree, please do not use our Site or services.
1. Who We Are
HAIBRID Consulting is a brand of Easus J Holdings LLC, a Florida limited liability company. We provide B2B consulting services focused on AI and automation implementation, managed hosting, and advisory services for growing businesses.
We also operate a separate education brand, Live Your Hobby (LYH), under the same parent entity. See Section 12 (“Multi-Brand Disclosure”) below for details on how data is handled across both brands.
2. Information We Collect
2.1 Information You Provide Directly
- Contact Form Submissions: Name, email address, company name, phone number, and message content when you fill out forms on our Site.
- Calendly Bookings: Name, email address, and any information you provide when scheduling a discovery call or consultation through our Calendly integration.
- Newsletter Signups: Email address and, optionally, name and company when you subscribe to our email list via ConvertKit.
- Engagement Communications: Information you share with us during consulting engagements, discovery calls, or advisory sessions (email, phone, video calls, shared documents).
- Assessment Responses: Answers you provide through our AI Readiness Assessment or other self-service diagnostic tools on the Site. Certain assessment responses may be processed by artificial intelligence tools to generate personalized results and follow-up content (see Section 5).
2.2 Information Collected Automatically
- Usage Data: Pages visited, time spent on pages, referring URLs, browser type, operating system, device type, and IP address.
- Cookies and Tracking Technologies: We use cookies, web beacons, and similar technologies as described in Section 8 (“Cookies and Tracking”).
- Analytics Data: Aggregated usage patterns collected through Google Analytics and similar tools.
2.3 Information from Third Parties
- Calendly: Scheduling data associated with your booking.
- ConvertKit: Email engagement metrics (opens, clicks) associated with your subscription.
- Google Analytics: Aggregated and anonymized website traffic data.
3. How We Use Your Information
We use the information we collect for the following purposes:
- Service Delivery: To respond to inquiries, schedule consultations, deliver consulting and advisory services, and manage client relationships.
- Lead Qualification: To evaluate whether our services are a good fit for your business needs, using our CRM system (hosted in Notion).
- Email Marketing: To send newsletters, case studies, and educational content you have opted into. We use ConvertKit for email marketing.
- Site Improvement: To analyze how visitors use our Site and improve its content, functionality, and user experience.
- Business Operations: To manage our internal operations, including invoicing, recordkeeping, and service improvement.
- AI-Personalized Content: To process certain form and assessment responses through artificial intelligence tools in order to generate personalized results, recommendations, and follow-up email content tailored to your inputs (see Section 5).
- Legal Compliance: To comply with applicable laws, respond to legal process, and protect our rights.
We do not sell your personal information to third parties.
4. Third-Party Services and Data Processors
We use the following third-party services in our operations. Each may receive or process certain data as described:
| Service | Purpose | Data Involved |
|---|---|---|
| Notion | CRM and knowledge management | Contact details, lead qualification notes, engagement records |
| ConvertKit | Email marketing and automation | Email address, name, subscription preferences, engagement metrics |
| Calendly | Scheduling | Name, email, scheduling details |
| Google Analytics | Website analytics | Anonymized/aggregated usage data, IP address (anonymized), device and browser information |
| Google Workspace | Email, documents, communication | Engagement-related correspondence and documents |
| Slack | Internal team communication | Engagement-related internal notes (not shared externally) |
| n8n (self-hosted) | Workflow automation | Data processed in-transit as part of automation workflows; see Section 5 |
| PostgreSQL (DigitalOcean Managed) | Database | Lead and CRM data, engagement metadata; see Section 12 |
| DigitalOcean | Cloud infrastructure hosting | Infrastructure for n8n and database hosting |
| Anthropic (Claude API) | AI processing | Assessment responses and form inputs processed to generate personalized content; data sent via API and subject to Anthropic’s data usage policies (not used for model training under current API terms) |
| OpenAI (GPT API) | AI processing | Assessment responses and form inputs processed to generate personalized content; data sent via API and subject to OpenAI’s data usage policies (not used for model training under current API terms) |
| Stripe | Payment processing | Payment details are processed by Stripe; we do not store credit card numbers |
We require our third-party service providers to protect your data consistent with this Privacy Policy and applicable law. We do not authorize them to use your data for their own marketing purposes.
5. AI Tools and Artificial Intelligence Disclosure
HAIBRID Consulting uses artificial intelligence tools in our operations, including but not limited to Claude (Anthropic) and GPT (OpenAI). We believe in transparency about how these tools are used.
How We Use AI Tools
- Research and Analysis: AI tools assist in industry research, data analysis, and identifying patterns relevant to client engagements.
- Content Creation: AI tools assist in drafting educational content, case studies, reports, and other materials. All AI-assisted content is reviewed and validated by human practitioners before publication or delivery.
- Deliverable Development: AI tools may be used in the development of consulting deliverables, including workflow design, documentation, and analysis. All deliverables represent our professional judgment, not raw AI output.
AI Processing of Form and Assessment Data
Certain forms on our Site — including the AI Readiness Assessment and other diagnostic or intake forms — submit your responses to AI tools (via API) to generate personalized content. This includes:
- Personalized assessment results based on your responses.
- Tailored follow-up emails with recommendations, insights, or next steps specific to your inputs.
- Customized resource suggestions based on your stated business context.
When your form data is processed by AI tools:
- Your responses are sent to the AI provider’s API for processing and content generation.
- We use AI provider API services that, under their current terms, do not use API inputs to train or improve their models.
- The AI-generated output (your personalized results or email content) is delivered to you and may be stored in our email marketing platform (ConvertKit) or CRM (Notion) as part of your communication history.
- Your raw form responses may be stored in our database and automation systems (n8n, PostgreSQL) for the purpose of delivering and improving our assessment tools.
AI and Client Engagement Data
- Client Engagement Data: During consulting engagements, data accessed from client systems is processed under the terms of our Data Processing Agreement (DPA) with each client. Client data is accessed on a pass-through basis (see Section 6) and is not used to train or fine-tune AI models.
General AI Data Commitments
- No AI Training: We do not contribute your personal data to train third-party AI models. We use API-based services with data processing terms that exclude training on inputs.
- Human Review: All AI-generated content that is published or delivered as a consulting deliverable is reviewed by a human practitioner. Automated emails generated from assessment data are reviewed and approved at the template level before deployment.
- Data Minimization: We send only the form fields necessary for generating your personalized content to the AI provider. We do not send your full profile, browsing history, or unrelated data.
6. Client Engagement Data: Pass-Through Access Model
During consulting engagements, HAIBRID Consulting may access client business systems (such as ServiceTitan, QuickBooks, CRM platforms, and similar tools) to perform diagnostic, implementation, and optimization services.
Our data access model is pass-through only:
- We access client systems directly during the engagement period.
- We do not copy, store, or persist client business data in our own databases, file storage, or infrastructure beyond what is needed to deliver the specific engagement.
- Data processing occurs in-session. We do not retain copies of client data after the engagement concludes.
- All client data access is governed by a separate Data Processing Agreement (DPA) executed with each client before hands-on work begins.
This Section 6 applies to client engagement data specifically. Website visitor data (form submissions, analytics, email subscriptions) is handled as described in the other sections of this Privacy Policy.
7. Managed Hosting (Managed Middleware) Data
For clients who use our Managed Middleware hosting service, the following applies:
- Each client receives a dedicated, isolated hosting instance (single-tenant architecture). Client data is not commingled between tenants.
- Hosting infrastructure is managed by HAIBRID Consulting on DigitalOcean cloud infrastructure.
- Client data within the hosted instance is owned by the client and is subject to the terms of the Managed Services Agreement.
- Upon termination of the hosting relationship, client data is exported to the client and the instance is decommissioned within 30 days of the termination effective date.
- Third-party components used in hosting (DigitalOcean infrastructure, n8n open-source software, API providers configured by the client) are subject to their own terms and privacy policies.
8. Cookies and Tracking
8.1 What Cookies We Use
| Cookie Type | Purpose | Duration |
|---|---|---|
| Strictly Necessary | Site functionality, security, session management | Session or persistent |
| Analytics | Google Analytics — understanding traffic patterns and Site usage | Up to 2 years |
| Marketing | ConvertKit — tracking email subscription status and engagement | Varies |
| Third-Party Embeds | Calendly, embedded forms, or video — functionality provided by third parties | Varies by provider |
8.2 Managing Cookies
You can control cookies through your browser settings. Most browsers allow you to block or delete cookies. Note that disabling certain cookies may affect Site functionality.
8.3 Do Not Track
Our Site does not currently respond to “Do Not Track” (DNT) browser signals. There is no uniform industry standard for recognizing or honoring DNT signals at this time.
9. Data Retention and Deletion
We retain your information as follows:
| Data Type | Retention Period |
|---|---|
| Contact form submissions | For the duration of the business relationship, plus 3 years |
| Email subscriber data | Until you unsubscribe, plus 60 days for processing |
| CRM records | For the duration of the business relationship, plus 3 years for recordkeeping |
| Analytics data | Aggregated analytics retained indefinitely; individual session data per Google Analytics retention settings (currently 14 months) |
| Assessment/form data processed by AI | Raw responses retained in our systems for duration of business relationship or 3 years; AI-generated outputs retained as part of email/CRM records |
| Client engagement data | Not retained (pass-through model); see Section 6 |
| Managed hosting data | Until 30 days after service termination; see Section 7 |
You may request deletion of your personal data at any time (see Section 10).
10. Your Rights
Depending on your location, you may have the following rights regarding your personal information:
- Access: Request a copy of the personal information we hold about you.
- Correction: Request correction of inaccurate or incomplete personal information.
- Deletion: Request deletion of your personal information, subject to legal retention obligations.
- Opt-Out of Marketing: Unsubscribe from marketing emails at any time by clicking the “unsubscribe” link in any email or contacting us directly.
- Data Portability: Request your data in a structured, commonly used format (where technically feasible).
- Withdraw Consent: Where processing is based on consent, withdraw your consent at any time.
To exercise any of these rights, contact us at:
Email: privacy@haibridconsulting.com or other designated email
We will respond to verified requests within 30 days (or within the timeframe required by applicable law).
11. State-Specific Privacy Rights
11.1 California Residents (CCPA/CPRA)
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA):
- Right to Know: You may request disclosure of the categories and specific pieces of personal information we have collected about you, the categories of sources, the business purpose for collection, and the categories of third parties with whom we share it.
- Right to Delete: You may request deletion of your personal information, subject to certain exceptions.
- Right to Correct: You may request correction of inaccurate personal information.
- Right to Opt-Out of Sale or Sharing: We do not sell your personal information. We do not share your personal information for cross-context behavioral advertising.
- Right to Non-Discrimination: We will not discriminate against you for exercising your CCPA/CPRA rights.
Categories of Personal Information Collected (preceding 12 months):
| Category | Examples | Collected |
|---|---|---|
| Identifiers | Name, email, IP address, company name | Yes |
| Commercial information | Services purchased, engagement history | Yes |
| Internet activity | Browsing history on our Site, search queries | Yes |
| Professional information | Job title, company, industry | Yes |
| Geolocation | General location derived from IP address | Yes |
| Inferences | AI-generated personalized results, recommendations, and content derived from assessment responses | Yes |
Verification: To protect your privacy, we will verify your identity before fulfilling requests. We may ask you to confirm information we have on file.
To submit a CCPA/CPRA request, contact us at the email or address listed in Section 10.
11.2 European Economic Area, United Kingdom, and Switzerland (GDPR)
If you are located in the EEA, UK, or Switzerland, we process your personal data under the following legal bases:
- Legitimate Interest: Responding to inquiries, lead qualification, analytics, and business operations.
- Consent: Email marketing (you may withdraw consent at any time).
- Contractual Necessity: Delivering services you have engaged us for.
- Legal Obligation: Where required by applicable law.
Additional Rights under GDPR:
- Right to restrict processing.
- Right to object to processing based on legitimate interest.
- Right to lodge a complaint with a supervisory authority in your jurisdiction.
International Transfers: Your data may be transferred to and processed in the United States. We rely on Standard Contractual Clauses, adequacy decisions, or other lawful basis for any such transfers.
12. Multi-Brand Disclosure
HAIBRID Consulting and Live Your Hobby (LYH) are both brands operated by Easus J Holdings LLC, a Florida limited liability company.
Shared Infrastructure
Both brands use a shared PostgreSQL database server (hosted on DigitalOcean). Each brand maintains separate database tables — data is logically separated by brand. There is no cross-brand commingling of customer records.
Data Separation
- Data collected through haibridconsulting.com is used for HAIBRID Consulting purposes.
- Data collected through LYH platforms is used for Live Your Hobby purposes.
- We do not cross-reference customer records between brands for marketing or sales purposes without your explicit consent.
- Shared infrastructure support personnel (the same individual/team administering both brands) may have technical access to both sets of data for system maintenance and security purposes.
Why This Matters
If you interact with both HAIBRID Consulting and Live Your Hobby, your data for each brand is maintained separately. We will not use your consulting engagement data for education marketing, or vice versa, unless you opt in to communications from the other brand.
13. Email Marketing and CAN-SPAM Compliance
We use ConvertKit for email marketing. When you subscribe to our mailing list:
- You will receive only the type of content you signed up for (e.g., case studies, industry insights, consulting updates).
- Every marketing email includes a clear and functional unsubscribe link.
- We honor unsubscribe requests promptly and within 10 business days as required by the CAN-SPAM Act.
- We do not use deceptive subject lines or misleading “From” information.
- Our emails identify HAIBRID Consulting (Easus J Holdings LLC) as the sender and include our physical mailing address.
- We do not purchase email lists or send unsolicited commercial emails.
14. Children’s Privacy
Our Site and services are directed to businesses and business professionals. We do not knowingly collect personal information from individuals under the age of 16. If we become aware that we have collected personal information from a child under 16, we will take steps to delete that information promptly.
If you believe a child has provided us with personal information, please contact us at the email address in Section 10.
15. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, alteration, and destruction. These measures include:
- Encrypted connections (HTTPS/TLS) for all Site traffic.
- Access controls limiting data access to authorized personnel.
- Managed cloud infrastructure with security patches and monitoring (DigitalOcean).
- Regular review of security practices.
No system is perfectly secure. We cannot guarantee the absolute security of your information, but we commit to promptly notifying affected individuals and authorities in the event of a data breach as required by applicable law.
16. Third-Party Links
Our Site may contain links to third-party websites, tools, or services. We are not responsible for the privacy practices or content of those third parties. We encourage you to review the privacy policies of any third-party site you visit.
17. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we make material changes, we will:
- Update the “Last Updated” date at the top of this page.
- Post the revised policy on this page.
Your continued use of the Site after changes are posted constitutes your acceptance of the updated Privacy Policy.
18. Governing Law
This Privacy Policy is governed by the laws of the State of Florida, United States, without regard to its conflict of law principles.
19. Contact Us
If you have questions about this Privacy Policy, wish to exercise your privacy rights, or have concerns about how your data is handled, contact us:
HAIBRID Consulting (a brand of Easus J Holdings LLC)
Email: privacy@haibridconsulting.com or designated contact email Website: haibridconsulting.com